Quant Consultancy Electronics B.V.

Quant Consultancy Electronics and Odoo

Customer profile

Quant Consultancy Electronics develops and produces electronic solutions for customers that operate in demanding technical and regulated environments. The company supports projects from idea to end product and combines design, development, prototyping, testing and production within one service model. Its work includes specialist capabilities such as an EMC lab and cleanroom, which reflects the level of control and reliability needed in projects where performance and safety are essential.

That combination of engineering, testing and production creates a business context in which process control matters as much as technical expertise. Different teams contribute to the same customer projects, so clear information flow is important across commercial follow-up, project execution and time registration. Because QCE handles tailored development work, it needs a system that supports day-to-day coordination while also improving visibility into project effort and ongoing progress.

Reason for change

Before the implementation, QCE relied on an older logging system that had long supported project registration and timesheet management. While that system had been dependable over time, it no longer matched the company’s current way of working. Information became spread across separate files and tools, creating a fragmented view of projects and making it harder to maintain an up-to-date overview of hours, costs and returns per project.

The transition from customer order to actual execution also involved many manual steps. That slowed teams down, required additional coordination and increased the chance of inconsistencies between what had been agreed commercially and what was being managed operationally. For a company with technical, project-based work, that situation made a strong case for moving toward a more connected platform that could support daily processes in a more structured way.

Challenge

The main challenge was not simply replacing a legacy tool, but creating a setup that fits how QCE actually works. The company needed one environment that could support both paid customer assignments and unpaid internal development projects. That meant bringing projects, tasks, timesheets and sales-related information together in a way that improves transparency without forcing users back into disconnected administrative workarounds.

At the same time, the implementation had to remain practical and phased. Not every process needed to move at once, because parts of the financial landscape would remain outside Odoo during this initial stage. The solution therefore had to deliver a manageable first phase with immediate gains in project control and time tracking, while still leaving room for broader operational and financial integration in later stages.

Odoo solution

For QCE, Odoo was set up as the integrated foundation for this first step. The implementation included the technical and functional basics needed for secure and usable day-to-day work, such as the environment setup, user permissions, language settings and company configuration. Document layouts and general settings were also aligned, ensuring that the system supports not only core workflows but also consistent internal and external communication.

The central value of the solution lies in connecting sales management, projects and timesheets. Customer information and communication are handled in a more central way, while customer quotations and orders in this phase are treated as financial orders. From there, project execution can be linked more clearly to what has been agreed. By connecting sales and delivery , QCE gains better visibility into committed work, active execution and the effort recorded against it.

Apps and processes

In this first scope, the most relevant apps are Projects and Timesheets . Within Projects, work can be structured through stages, tasks or milestones, making progress easier to monitor and priorities easier to manage. For a business that handles technical development trajectories with many dependencies, this kind of project structure helps teams keep planning and execution aligned instead of relying on scattered updates or separate tracking methods.

With Timesheets, employees can register time by project, task or person, which supports a clearer view of effort during delivery. Odoo also supports the sales process by centralizing orders and related customer information. In this initial phase, some financial elements still remain outside Odoo, so supplier invoices and full accounting are not yet part of the same workflow. That fits a step-by-step implementation in which the operational backbone is strengthened first.

Result

The immediate result of this first phase is a move toward one central environment for project collaboration, time registration and sales support. That creates more consistency between commercial agreements and operational execution. Teams gain a clearer overview of active projects, tasks and recorded time, while administrative handovers become less dependent on loose files, manual interpretation and repeated re-entry of information.

Just as importantly, the setup creates a foundation for future expansion. The expected improvements are mainly found in better real-time project insight , more consistent registration and stronger support for monitoring capacity and progress. Full financial integration is not yet part of this phase, but the chosen design supports the longer-term goal of building a more integrated business landscape where operational and financial processes can be connected more closely over time.